RefWorks Reference Manager

by Liisa Hannele Halttunen-Keyriläinen last modified Oct 19, 2018 09:56 AM

To help you with your citations and list of references, the University of Jyväskylä offers you access to the RefWorks reference manager tool.

We strongly recommend that you use a reference manager tool such as RefWorks to manage your references.

Among other things, RefWorks offers you access to several ready made out-put styles for both in-text citations and bibliographies. RefWorks is a free citation and bibliography maker. Using RefWorks saves time and effort!

What is RefWorks?

  • RefWorks is a web-based bibliography and database manager that allows you to create your own personal database by importing references from text files or online databases and other various sources.
  • The program also helps you use the references to generate citations in the text you write, and to compile bibliographies.
  • RefWorks offers hundreds of ready-made output styles, and new styles are continually added. Users can customise or even create their own styles.
Creating an Account

Login to RefWorks on the Library home page.

  1. JU Library home page > right navigation > RefWorks.
    New users are encouraged to create their account in the new version of Refworks.
  2. On the login page pick: Create account.
  3. You'll receive a confirmation email, which will let you finish creating your account.
Importing References

RefWorks offers a variety of ways to import data into RefWorks:

  • Importing directly from databases that have a link to RefWorks.
  • Extracting data from pdf-files.
  • Importing text files containing references from online database services. Data Vendors List. To import RIS file or other kind of text file: RefWorks account> Add (Plus sign) > Import references > Import from a file
  • Manually entering references. RefWorks-account > Add (plus sing) > Create new reference > Choose Ref Type, e.g. Web Page or Newspaper article > Fill in information > Save
  • Importing records from a search conducted within RefWorks "Search Databases".

Importing from databases

  • EBSCO > Export
  • ProQuest > Save
  • In other databases e.g. "Download citation", "Save citation", "Citations and references"
Organizing and Managing References
  • Edit references, add keywords.
  • Read articles, make notes.
  • Create, rename, clear and delete folders.
  • Add references to folders when importing or adding manually or add them to folders after import.
  • SFX link may provide you with access to the full text of an article if it is available locally at your organization.
Inserting In-text Citations and Bibliography

There are four ways to use RefWorks to write your paper and format your bibliography. You can:

Download Write-N-Cite for Word 

  • Go to your RefWorks account > Tools (cog icon) > Tools > Cite in Microsoft Word (Write n Cite)
  • Windows 10 and Mac users with Word 2016 might have to download the add-on from Word Store. In Word, go to Insert > Store > Store > search RefWorks > RefWorks Citation Manager > Add.
  • University computers already have Write-N-Cite
Output Style
  • An output style determines how the citations and the bibliography are formatted. An output style is similar to a template, dictating how the punctuation and style of the text will appear (Definition: University of Wollongong Library).
  • RefWorks offers hundreds of ready-made output styles, and new styles are continually added. Users can customize or even build their own styles with the Citation Style Editor. Generally used output styles are, for example, APA, MLA, Harvard, Chicago and Vancouver. The style for dissertations at the University of Jyväskylä is JYU Dissertations.
  • To use JYU citation styles, you need to save them first. Go to your RefWorks account > Create bibliography (quotation mark icon) > Citation Style Editor > Institutional Styles > E.g. JY Dissertations or APA Opinnäytetyyli > Save a copy (rename) > Save (> if using Word at the same time > Sync my database)

Exporting and sharing references.

You can export references out of your RefWorks account e.g. into another bibliographic management programsfor use with the LaTeX system, or as a list to use when writing your paper offline.

You can share your collection/folders with other Refworks users: http://proquest.libguides.com/newrefworks/sharing

To share sources, they must first be in a folder. Share the folder (Sharing > Share a folder > give e-mail addresses).

If somebody shares a folder with you and you want to cite the shared sources in Word go to My Folders > choose the shared folder > choose the sources > Copy shared references (in Word: Sync my database)

Tutorials and Guides for using RefWorks

New Refworks:

Legacy Refworks:

RefWorks Community offers help guides, for example:

These resources can help new users become familiar with RefWorks, and they also serve as a thorough refresher for students that have used RefWorks in the past. Users do not need to register; they can simply visit the site to find the guides etc.
    Hands-on Training to Basic Functions
    • Jyväskylä University Library courses > Reference Manager RefWorks
    Remote Access

    Legacy Refworks:

    • Logging into the University network: Remote Access to Electronic Resources
    • Using the Group Code: when logging in outside the University network, if required, enter first the Group Code received via email and then your credentials.