Research data management

by Eeva Marjatta Koponen last modified Apr 24, 2019 11:31 AM

Before you decide to collect your own research data, check archived research data: Finnish Social Science Data Archive (FSD) or The Language Bank of Finland to see if you could use pre-existing research data.

Remember that you are allowed to save research data that includes personal data only in the protected workstation U: of the University!

EU’s General Data Protection Regulation (GDPR) changed data privacy legislation and its application in 2018. Read more.
This page might be out of date.

If you decide to collect your own research data, there are several things you need to check with your supervisor before you start collecting research data. Look into the regulations and principles of the University of Jyväskylä research ethics and Finnish Advisory Board on Research Integrity (TENK) and find out about the following things: 1) the principles of research ethics & data protection and 2) the principles of research data management.

1) Principles of research ethics

Ethical review may be needed to evaluate the possible negative effects and risks of a study.

  • Do you need an ethical review for your planned research?
  • Ethical review: Request for statements regarding the ethical acceptability of the planned research. Statements are given by the Ethical Committee of the University of Jyväskylä. Statements must be requested before concrete steps are taken to begin the research.

Description of the research data file when collecting information from people or about people.

Personal data

When you have any kind of personal data, e.g. in interview data or survey data, you must follow GDPR legislation. "According to the definition given in the General Data Protection Regulation (GDPR), 'personal data' means any information relating to an identified or identifiable natural person." (FSD)

Anonymisation and Personal Data:

Issues concerning research frame and methods:

  • Recruitment process should be made clear in your cover letter for the participants or subjects in your study. You must report on the recruitment process when writing your work, so do it with consideration and forethought.
  • Information sheet for research subjects and consent to participate in research, the Ethical Committee of the University of Jyväskylä.
  • The consent and and permissions are related, among other things, to
      • what kind of information are you about to collect
      • how do you intend to use the collected information
      • is there further use for the collected information, either for yourself for another study or when you plan to save the data in an archive for other researchers to use.

Research data that you can use on request:

  • Research data in public archives, like Finnish Social Science Data Archive (FSD) or The Language Bank of Finland.
  • Private archives and social media sites
    • always find out about the terms and conditions! For example with Facebook these change constantly.
    • In addition, always ask for permission from the individuals who contribute to the social media sites or forums in question. You must ask for permission to use their contributions as research data.
    • If you do not ask for permission, you might commit a crime by breaking privacy laws. This happens if the collected information contains personal details with identifiers or indirect identifiers without the individual's awareness.


2) Principles of research data management

In this context, research data is all data that is created during the research process. Note the Ethical principles of publishing at the University of Jyväskylä (here).